Pictured Left to Right:  Sach Evanson, Chair Gail Eto, Pam Lake

                                   COURSE LAYOUT

At the golf course about a few minutes before check-in opens the course layout crew removes the course flags and replaces with numbered flags and corresponding markers at Grandview.  The lay out the direction and length for each of the 18 holes.  They utilize a guide to insure they have holes between 17 and 30 feet and record the distance for each hole.  Once the markers are placed, they assess the course and adjust the marker placement if needed, to minimize congestion.

On the last day of the month the chair chooses a hole to be designated the Magic Hole.   When the Payout chairman is ready to go to the payout table she is given the number of the Magic Hole.    Any holes-in-one made on the Magic Hole are paid a special award of $10.  After putting is concluded for the day, the chairman and her crew pick up all the numbered flags and markers and replace them with the course flags.  The club flags are then placed in the locked storage area at the pro shop.  If you would like to volunteer to work on the layout  committee, please fill out a volunteer form from the website and put it in the left hand locked drawer under our bulletin board or give it to the current chairman, Gail Eto.

Pictured at end of table in white is Ellen Kershaw 2023 Chairman.  Gathered around the table are new members ready for orientation.

The Orientation Committee

Ellen Kershaw is the chair of the Orientation Committee.  Orientation is held the first Wednesday of each month and attendance is mandatory.  It is generally held at the long table nearest the check in and payout table immediately after putting.

Orientation covers the rules of putting, how to properly fill out a scorecard and how to record and check scores before attesting to the accuracy of the scorecard. In addition you will learn how handicaps are acquired, what to look for on the bulletin board, what goes into the slot in the locked box, how to access the website and explore the information provided on it.  

New members will also have an opportunity to have their questions answered.

If you would like to volunteer to be an assistant to Ellen, please fill out a volunteer form and return it to Ellen.  You can print out a volunteer form from the member resources page or get one from the left hand drawer under the bulletin board.

Pictured Left to Right:  Sharon White, Ellen Kershaw, Jody Harwood – Chairman and Bev Sypherd

CHECK IN COMMITTEE

The check – in committee sets up two alpha lines where members pay the $4 players fee and get their scorecard.   In each line, one person collects the money and hands the putter a scorecard.  When the person collecting the cash has $25 she rubber bands it and puts it in her bank bag.  The other person puts a check mark beside their name on the member list that will be used later for payout.  She also makes a tick mark at the top of the page to be able to count the number of ladies checked in by fives.  From time to time they make sure they are balanced by reconciling the cash times the number of ladies marked checked in on the member list.  The lady with the member list also records each guest and hands them a guest scorecard.  When check – in is closed, they do a final reconciliation. At the top of the member list the number of putters times $4 = the amount collected.  The chairman then adds the number of players and guests from each alpha line and gives that information to the president to announce prior to putting.   The chairman schedules ladies to work at the check in table for the half hour of check-in time.

If you would like to volunteer to work on a check – table, you can fill out a volunteer form and give it to Jody.  You can print out a form from the member resources page on the website. 

Pictured Left to Right:  Toni Zastrow,  chairman Jennifer Walsh and Ginny Mutton

Payout Committee

Jennifer Walsh is the chairman of the Payout Committee.  She and her crew wear crimson arm bands and take priority on the putting green so that they can finish first and prepare to pay our putters for their holes in one.  Our treasurer is a permanent part of her crew.  Once they finish putting, they retrieve the money and check in sheets from the locked drawer, recount the money to make sure that it reconciles with the number of putters checked in and set up two lines to pay cash for holes in one.  As cards with holes in one are presented her crew circles the hole in one in red on the scorecard and records the number of holes in one and the amount the lady putter is to receive on the check-in payout sheet.  The treasurer pays out the cash.  One of her crew has a special seat and she makes sure that putters that had a hole in one on hole number one enter their name for a prize drawing at the next general meeting.  She also hands out a gift certificate towards a breakfast from one of three restaurants in Sun City West to ladies who got three holes-in-one on that day.  After everyone has been paid, the team prepares a reconciliation report.  The treasurer writes a check to pay the golf course one dollar for every putter who putted that day and the balance is deposited in the bank by the treasurer and is used to pay the weekly flight winners.  If you would like to volunteer to work on the payout table, you can fill out a volunteer form and give it to Jennifer.  You can print out a form from the member resources page on the website or find one in the left hand drawer under the bulletin board.

Pictured Left to Right: Carol Sather and Kelly Doree are at their table waiting to give guests an apron to use and to accept membership applications.

Membership Committee

Carol Sather and Kelly Doree are co-chairmen of this committee. They collect the dues and maintain a log of all members.  They also order name tags for new members and replacements if you have lost or damaged yours.  They manage the apron inventory and make sure each new member has an apron and that each guest is given a guest apron for one time use. They provide the guest a temporary name tag.  At the close of check-in, she reconciles the number of guest aprons she has handed out with the number of guests recorded on the check-in sheet.  If you would like to volunteer to be on this committee you can find a link to the volunteer form under member resources on the website, fill it out and hand it to Carol or Kelly.  Volunteer forms are also available in the left hand drawer under the bulletin board.

Pictured is Greeting Chairman Sue Bromley welcoming a new member.

Greeting Committee

Sue Bromley is the chair of the greeting committee.  She schedules two lady putters to help her during the busy fall, winter and early spring months.  They make themselves available in front of the membership section of the check-in table and greet guests and new members.  They partner guests who did not come with someone with a board member if one is available or with an experienced player.  They make sure that guests have an apron and name tag and then if the partner they are paired with is busy with tasks they introduce them to one or more lady putters and ask them to help them with their score cards and some of the basic rules.  Sue and her team will do the same for new members.  One of her crew will circulate the area around the club house to ensure that none of our guests or new members are standing all by themselves and will approach them and introduce them to some of our friendly putters who will converse with them and make them feel welcome.  The goal of her committee is to make sure no one feels left out or alone and that all feel welcome.  If you would like to meet and greet our guests and new members and can spend 30 minutes before putting doing so please fill out a volunteer form and give it to Sue. Volunteer forms are available in the left hand drawer under the bulletin board and under member resources on the website.

Mariead Bertoli is the chairman of the social committee 

Social Committee

  Mariead is responsible for finding a supplier and choosing menu options for our quarterly luncheons.  She needs a large committee to handle the many tasks that go into setting up a luncheon.  Once the location is fixed she communicates with the recreation center and lets them know how many tables and chairs she will need.  Her committee sources the food and drink, tableware, centerpieces and decorations.  Her committee communicates with the president and treasurer, sets everything up for the luncheon, clears everything after the luncheon and stores anything that needs to be stored.

If you would like to volunteer to be on Mariead’s committee you can find a link to the volunteer form under member resources on the website to print  out.   You can also get a volunteer form from the left hand drawer under the bulletin board.

Toni Zastrow Chairman – Handicap

Handicaps Committee

Toni Zastrow is the chairman of the handicap committee.  Toni uses several spreadsheets enabled with macros to compute the handicaps each week, record the holes in one, the 3 holes in one for the day, and track the total accumulated holes in one for each putter.  She then enters the gross and net scores on yet another spreadsheet that generates the handicap and reconciles those figures to the scorecard, sorts that list by handicap and uses it to generate a report by handicap and net score.  From that she prepares a report with handicaps grouped into flights and from that report she determines how much money is allocated to each flight and who the winners are in each flight and the amount they will receive for first, second and third place.  She enters the dollar amounts won into another spread sheet for each winner as well as any magic hole winners, and tracks the accumulated amount for each putter.  Her final report is the flight winner report.  She sends the handicap report and the flight winner report to the content manager for the website for posting and prints both reports and put them on the bulletin board.  At the end of each quarter she uses her reports to determine the number and kind of birds to be awarded to each putter as well as how many will be carried forward into the next quarter and the dollar amounts won by each putter. After she has reconciled everything she submits to the treasurer the amount of money she will need, and to the bird pin awards chairman the number of each type of pin she will need.  She cashes the check into various denominations of bills, prints out an address label for each putter who has won money, pins or both and after she has labeled each envelope she fills them with the appropriate number of birds and pins.  Once she has completed those tasks she prepares all of the spread sheets she will need for the next quarter.  Her job is time consuming and best handled by one person. 

Website

Mary Monfre is the chair of the website committee officially known as the content manager.  She maintains the content on the website.  She updates the handicaps and flight winners weekly, posts any informative flyers and maintains the event calendar.  You can find weekly information, meeting information, forms and other helpful information under the member resource menu.  She also puts the minutes to each general meeting on the website and maintains a page that shows who the officers and committee chairmen are.  When available photos are also put on the website.  If you have a camera and would like to be on her committee you can find a volunteer form under member resources to print out and give to her.  She would like to get a couple of ladies to take photographs for the website.

Safety

Ellen Kershaw is the chairman of the safety committee.

The Chairman of the safety committee fills out a form and turns it into the golf course manager at Pebblebrook if there is an accident or incident involving an injury while we are checking in, putting or checking out.

Kathy Hamilton is Chairman of the Sunshine Committee

Sunshine Committee

As Chairman of the Sunshine Committee, Kathy keeps the inventory of cards and stamps and when she is notified that a member is in the hospital or in need of a get well card she mails one and lets the board know.  She does the same if a member has suffered the loss of a loved one.